Adding a supplier, and what its record holds
Adding a supplier takes a name and a website. The rest fills itself in.
Add it
Start typing the name. Tools already in the library, or suppliers already in the catalog, appear as you type, so you don't end up with both "Flynth" and "Flynth Inc". Pick one if it's yours.
If none of them is yours, finish the name and add it as new. For a service, confirm with Add Supplier .
Auto-fill from the website
Open the record, press the pencil button to edit it, paste the company's website into the Website field and press Auto-fill. Two passes run:
The basics. Name, description, country and logo, read from the site.
The legal entity. Read from the terms, privacy or imprint page: entity name, address, registration number, and the URL it came from.
The roles this vendor can fill get linked at the same time, and a message tells you how many. See How tools and services fill your roles .
Sites that block automated requests or publish no legal pages come back empty. Fill those in by hand.
What the record holds
Website
Feeds the logo and Auto-fill
Category
One of 17, used by the category filter
Country
Shown with its flag
Description
What the company does
Logo
Fetched from the domain. Paste or upload your own to override it
Legal entity
Name, address, registration number, plus Source and Registry links
Moneybird
Links the supplier to its Moneybird contact, with View in Moneybird. On a tool it sits under Cost, with what you pay per month
Roles it fills
Every role here this supplier fills, as clickable pills
To change a field, press the pencil button, edit, and press Save.
A tool's record holds more, because you run it day to day: its Tool owner, How we use it (status, plan, who has access), Cost, Personal data and Security (single sign-on, 2FA, offboarding). See How tools and services fill your roles .
It is a shared record
Suppliers live in a catalog shared across the platform , so your correction helps the next organisation that adds the same vendor. Every edit is stamped, and the panel shows Last edited by with the person and their organisation.
Who owns this vendor
The legal entity fields answer which company this really is. For the hosting and email providers that can also reach your data, press Check ownership on the record to run the domain through Fingerprint . It reads the same legal pages Auto-fill does.
FAQ
Auto-fill got the name but not the legal entity. The company publishes no imprint, or its terms page is behind a script. Look for a page called Colophon, Impressum or Legal and copy the details across.
The logo is wrong or missing. Check the Website field points at the company's real domain, then paste a direct image URL into the custom logo field.
Someone changed a record I filled in. The Last edited by line tells you who, and you can correct it back.
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